Electronic Inspections: The Smart Way to Ensure Fleet Safety & Compliance

Complete Digital Inspections That Keep You Compliant

EasiTrack's Inspections Module transforms how your fleet handles vehicle inspections - replacing paper-based Driver Vehicle Inspection Reports (DVIRs) with a streamlined electronic solution. Ensure your drivers complete thorough, compliant inspections every time with customizable forms that guide them through each step.

Our system creates a complete digital audit trail, making regulatory compliance straightforward and helping you pass DOT audits with confidence.

Driver completing inspection on tablet

The EasiTrack Inspection Process

Inspect Vehicle

Drivers complete inspections via the EasiTrack Go mobile app, web browser, or integrated third-party solutions.

Complete Repairs

Track and manage defects with Work Orders or Service Entries, linking all activity to the original inspection.

Resolve Issues

Drivers confirm issue resolution in their next inspection, completing the compliance loop.

Back on the Road

Vehicles return to service with fully compliant inspection and repair history, including timestamps and signatures.

Creating customized inspection forms

Customizable Inspection Forms

Create inspection forms tailored to your specific fleet needs. Start from scratch, use our templates, or customize existing forms with multiple features:

  • Dropdown menus for standardized responses
  • Pass/fail checkboxes for quick assessment
  • Photo documentation requirements
  • Custom fields for your unique operational needs
  • Digital signatures for accountability

Forms are easily managed through our user-friendly web interface, ensuring your inspection process evolves with your business.

Automated Workflows

Streamline your operation with powerful if-then workflows that trigger specific actions based on inspection results:

  • Automatically create maintenance issues when inspections fail
  • Send instant email notifications to managers or mechanics
  • Change vehicle status based on inspection outcomes
  • Schedule follow-up inspections for critical issues
  • Generate work orders for maintenance teams

These automated workflows ensure critical issues never fall through the cracks, keeping your fleet running safely and efficiently.

Automated inspection workflow

Why Digital Fleet Inspections Matter

Enhanced Safety

Prevent accidents by catching mechanical issues before they cause problems on the road.

Regulatory Compliance

Meet DOT requirements with digital records that are always audit-ready.

Cost Reduction

Cut maintenance costs by 25-35% through preventive maintenance and early issue detection.

Reduced Downtime

Keep your fleet on the road by addressing issues before they cause breakdowns.

Data Insights

Gain valuable analytics on vehicle health, common issues, and inspection performance.

Time Savings

Complete inspections faster with intuitive digital forms and mobile accessibility.

"Since implementing EasiTrack's inspection module, we've reduced our vehicle out-of-service rate by 62% and cut our roadside inspection violations in half. The time saved on paperwork alone made it worth the investment."

— Michael Rodriguez, Fleet Manager at Trans-National Logistics

Comprehensive Reporting

Make data-driven decisions with detailed inspection reports that give you visibility into your fleet's health:

  • Track overdue inspections to maintain compliance
  • Monitor inspection completion rates by driver
  • Identify recurring defects across your fleet
  • Analyze inspection duration to optimize processes
  • Generate compliance reports for regulatory audits

All reports are easily accessible through the EasiTrack web application, with options for automated scheduling and delivery.

Inspection reporting dashboard

Ready to Modernize Your Fleet Inspections?

Join the thousands of fleets that have transformed their inspection processes with EasiTrack's digital solution.

Request a Quote Get Demo Access

Frequently Asked Questions

Yes, EasiTrack's inspection module is fully compliant with DOT regulations for DVIRs. The system maintains all required records, including defect identification, repair verification, and driver signatures. All records are securely stored and easily retrievable during audits.

Absolutely! The EasiTrack Go mobile app works on both iOS and Android devices, allowing drivers to use their personal phones or company-provided tablets. The app is optimized for ease of use in the field, even in poor lighting conditions.

Yes, our mobile app has offline capabilities. Drivers can complete inspections without internet connectivity, and the data will automatically sync once they return to an area with service. This ensures inspections can be completed anywhere, anytime.

EasiTrack offers API integration capabilities that allow for seamless connections with many popular maintenance management systems. Our implementation team can work with you to establish the appropriate data flows between systems, ensuring a unified approach to fleet management.

Most fleets are up and running with our inspection module within 2-3 weeks. This includes system setup, form customization, and driver training. Our implementation specialists provide comprehensive support throughout the process to ensure a smooth transition from paper to digital.